Dictation

Dictation

#

No Speaker Column

Where a file says it's a dictation – whether letter or other document – you don't create a speaker column as it is not required.

#

Document Formatting

Please present the document as described by the speaker. So if they ask you to "Write a letter to..." then begin a letter document "Dear...", do not type "Please write a letter to".

#

Punctuation in Dictation

• Sometimes people will dictate punctuation, sometimes not

• They will usually indicate when to start a new paragraph and/or sentence, but often no more than this

• If they don't tell you to put a comma at any point, please use common sense to add these in where appropriate

#

Examples

Speaker says: "Write a letter to Mr Johnson. Dear Mr Johnson comma new paragraph."

You type:

Dear Mr Johnson,

[new paragraph content follows]

#

Key Principles

• Follow the speaker's formatting instructions

• Use common sense for punctuation when not specified

• Create the actual document they're describing, not a description of it

• No speaker identification needed for dictation