Common Transcription Mistakes
Key mistakes to avoid for accurate, professional transcripts.
Common Transcription Mistakes
The following are common errors to avoid for clear, accurate, and professional transcripts:
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1. Incorrect Template Usage
Use only the provided template and follow all formatting, spacing, and alignment instructions. If a custom template is supplied, use it as-is.
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2. Skipping Spell and Grammar Check
Always run a spelling and grammar check (F7 in Microsoft Word) before submitting a transcript.
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3. Long Paragraphs and Sentences
Keep paragraphs short (6-8 lines max) and break up long sentences for readability. Start new paragraphs at natural breaks in the conversation.
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4. Incorrectly Formatted Inaudibles and Guesses
Format inaudibles as [ ___ 0:12:34 ] and guesses as [word 0:12:34]. See the Inaudibles Formatting section for more details.
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5. Leaving in Too Many False Starts
Edit out most verbal tics ("sort of", "like", "you know") unless they add meaning. Leave a few for natural speech, but keep transcripts concise.
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6. Incorrect Timecode Formatting
Timecodes for speaker changes or questions should be placed in the speaker ID column, without brackets. Use brackets only for inaudibles or guesses.
Following these guidelines results in transcripts that are accurate, readable, and ready for client use.